Important Note on Document Submission

All documents requested in the official Unpad online form are required for internal processing and coordination with relevant Indonesian authorities.

Please note:

• Not all documents uploaded by students are submitted directly to the Ministry or Immigration authorities.
• Certain documents (such as CVs, study timelines, or funding statements) are required by the Office of International Affairs to accurately complete official government application forms and ensure compliance with Indonesian immigration regulations.
• Document requirements may differ from publicly listed requirements on government websites due to institutional sponsorship procedures and regulatory updates.

Students are required to submit all requested documents in full, even if some items do not appear explicitly on external government websites.

Failure to provide complete documentation may delay Study Permit or Visa processing.

Step 1 – Study Permit (Izin Belajar)

Upon official acceptance to Unpad, the Office of International Affairs will initiate the Study Permit application with the Ministry of Higher Education, Science, and Technology of the Republic of Indonesia.

For students planning to study more than 3 months, the study permit is a mandatory prerequisite for visa issuance.

Processing will begin only after students have completed the required document submission through the official online form.

Step 2 – Visa Application (Based on Program Type)

After the Study Permit is approved, Unpad will initiate the visa process through the Directorate General of Immigration.

The visa approval process takes approximately 5–7 working days from the date of submission by Unpad. Visa payment instructions and invoice will be provided after initial verification by the Directorate General of Immigration. 

Visa types for Unpad students are categorized as follows:

1. C9 Visa (Short-Term Study – Under 60 Days)

For short academic programs, summer courses, or short-term exchanges.

2. E30 Visa (Non-Degree Study – Over 60 Days)

For exchange students or non-degree academic programs.

3. E30B Visa (Degree-Seeking Students)

For Bachelor’s, Master’s, or Doctoral degree programs.

4. C22A Visa (Internship Program)

For international students participating in official internship programs at Unpad.

Each visa category requires specific supporting documents, as outlined below.

Step 3 – Limited Stay Permit (ITAS / KITAS)

Students holding Limited Stay Visas (E30, E30B, and certain C22A internship visas exceeding 90 days) are required to complete post-arrival immigration procedures to obtain a Limited Stay Permit (ITAS), commonly referred to as KITAS.

This permit serves as the official residence authorization during the period of study in Indonesia.

The Office of International Affairs will assist students with the ITAS/KITAS process after arrival.

Study Permit Requirements

(Submitted through the official online form)

No	Document	Notes / Applies To
1	Passport Scan	2 pages including biodata page
2	Colored Photograph	Head & shoulders, white background
3	Health Certificate	Maximum 3 months old; must include doctor’s name, hospital/clinic name, and official stamp
4	Financial Guarantee Letter	Signed by student and guarantor (unless officially covered by full scholarship)
5	Non-Political Declaration Letter	Template provided within the online form
6	Latest Academic Transcript	Required for exchange, internship, and some degree applicants
7	Latest Academic Certificate	Required for degree applicants
8	Letter of Acceptance (LoA) from Unpad	Required for all academic and internship programs
9	Study Plan / Study Timeline	Required for degree and non-degree programs
10	Internship LoA	Required for internship applicants
11	Source of Funding Statement	Self-funded / scholarship / sponsor
12	Institutional Agreement (MoU)	Required if part of official university partnership

Visa Requirements (After Study Permit Approval)

All visa-related documents must also be uploaded through the same official online form.

Visa Type	Required Documents
C9 – Short-Term Program (Under 3 Months)	Passport (biodata page), Colored Photo, Proof of Registration to Unpad Program, Program Timeline (daily/weekly outline), CV (including full home address), Approved Study Permit
E30 – Non-Degree Program (Over 3 Months)	Passport (biodata page), Colored Photo, Program Name & Length (in months), Faculty in Charge, Study Timeline, CV (including full home address), LoA from Unpad, Approved Study Permit
E30B – Degree Program (Bachelor’s / Master’s / Doctoral)	Passport (biodata page), Colored Photo, Program Name (including degree level), Program Length (in months), Faculty in Charge, Study Timeline, CV (including full home address), LoA from Unpad, Source of Funding, Approved Study Permit
C22A – Internship Program	Passport (biodata page), Colored Photo, Program Name & Length, Faculty in Charge, CV (including full home address), Internship LoA, Approved Study Permit