VITAS and ITAS

Since your purpose to come to Indonesia is for studying, your VITAS application will require a study permit from the Ministry of Education and Culture of the Republic of Indonesia in order to issue visa authorization from the Immigration Office in Indonesia. It takes quite a long time to process, often up to two or three months. It is our responsibility as your host institution in Indonesia to help you get the study permit in order to get your visa authorization of your entry to Indonesia. Please contact us to give you assistance in this matter. We will be happy to forward all the information and the procedures to you.

The documents you need when you apply for a Study Permit from the Ministry of Education include:

a. Passport photo (3×4) in color

b. Valid passport copy

       Passport minimum validity

       – 30 months for a maximum of 24 months visa application

       – 18 months for a maximum of 12 months visa application.

c. Acceptance Proof from Universitas Padjadjaran (Student ID Card)

d. Letter of Recommendation from the Indonesian Embassy/Consulate in your country of residence

e. Letter of Agreement

f. Latest Diploma or Academic Transcript

g. Curriculum Vitae (CV)

Containing:

     – Full name

     – Phone number

     – Full address in home country

h. Letter of Financial Guarantee

i. Current Bank Statement with a minimum balance of USD 1,500 or equivalent

j. Medical Statement

k. Indonesian Police Report Letter

An international student who wishes to study at Universitas Padjadjaran is strongly recommended to come to Indonesia with a VITAS (Visa Izin Tinggal Terbatas – Limited Stay Visa), which can then be converted to an ITAS (Izin Tinggal Terbatas – Limited Stay Permit) upon your arrival to Indonesia. With the visa authorization faxed to your address, you can apply for a VITAS at the Embassy/Consulate of the Republic of Indonesia in your country.

 First thing to do upon your arrival

Those who come to Indonesia with a VITAS (6/12/24 months’ visa) should be aware of the ‘arrival stamp’ on your passport and white landing card (departure card).

The process of getting your ITAS in Indonesia can take up to four weeks. During this time you will not have your passport and of course you will temporarily be unable to go abroad, open a bank account, or obtain a local driving license. Please remember to have a copy of your passport with you at all times.

Once you have your ITAS and ‘Buku Mutasi’ (a small blue book used to register changes of sponsor/location of the associated office of immigration), it is your responsibility to keep them in a very safe place along with your passport. If you are going to another city/town, please always bring your ITAS with you.

Remember, ITAS and ‘Buku Mutasi’ are very important. If they get lost or stolen you should report immediately to the nearby Police station. If it is lost in Bali for example, you must report the loss to the nearest police station in Bali and get a Surat Keterangan Kehilangan Barang (SKKB) or lost report.

This SKKB must be brought with you when you come to the Immigration Office in Bandung to get a replacement card. In this case, you will also need a letter from the International Office Universitas Padjadjaran as your sponsor, therefore please also report your loss to us to get the letter.

Important: As a student and/or researcher in Indonesia with a limited stay visa, your visa requires you to give legally binding commitments as follows:

1. Being able to give evidence of adequate financial support;

2. Abide by all Indonesian laws and university regulations;

3. No use of illegal drugs;
4. No paid work in Indonesia;
5. It is prohibited for you to participate in political activities, protest, and public demonstrations.
6. Please give notification of any change of address.